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Miscellaneous Records This page is devoted to all miscellaneous state and federal records that you will encounter in your research: social security, voting records, etc.
	Social Security Prior to 1900, most people worked on farms and received their monetary support from their families. As the United States industrialized, the farmers fell to the wayside. During the Great Depression, many families simply were unable to support one another. Poverty reigned supreme across the nation. President Franklin Delano Roosevelt pushed Congress for the Social Security Act. The basis of this act was a social insurance program designed to pay workers 65 years of age and older and continuing these payments throughout their retirement. The Social Security Act was signed into law on August 14, 1835. Taxes to be used for Social Security were first collected in 1937. Employers and workers had to be registered with Social Security by 1937 for the system to take effect. Applications were first distributed by post offices in November 1936. The first card was issued December 1, 1936. Over 30 million cards were issued through this first round of applications. Monthly payments began in January 1940. Recipients were aged retired workers, aged wives and/or widows, children under 18 years of age and surviving elderly parents. In 1940, 222,488 people received benefits, totalling 35 million dollars. In 1999, 6,556,634 people received benefits, totalling approximately 386 billion dollars. Enuemration The process of assigning social security numbers is called enumeration. A social security number breaks down this way: The first three digits are called the Area Number. This is assigned by geographic region. Prior to 1972, it was possible to simply apply for a social security card through the local field office. Since 1972, all applications are sent to the main office in Baltimore, MD. So, since 1972, the Area Number was determined by the zip code on the application form. Prior to 1972, the Area Number was determined by the location of the field office. The lowest numbers were assigned to the northeastern states. New York State's Area Numbers are: 050-134 The middle set of two digits are called the Group Number. Each state is assigned ODD Number Groups and EVEN Number Groups. ODD Number Groups are issued first, then EVEN Number Groups 1 (10-98) and 2 (02-08) and finally ODD Number Groups (11-99). They are not assigned in consecutive order and are strictly for administrative purposes. The last set of four digits are called the Serial Number. Within each group (see Group Number), the serial number runs consecutively from 0001 through 9999. The SSA would like to make clear that the 2 middle digits of a social security number (the Group Number) does not indicate race. Social Security Death Index SSDI A listing of all deaths reported to the Social Security Administration. In this index, you will find: State of Issuance: this is the area where the application was from. The applicant may not have resided there. Death Residence: this is the last address the SSA has on the individual. The individual may not have died there. Death Benefit Location: this is the location that received the death benefit. You may not find an ancestor in the SSDI. Reasons could include: the death was prior to 1962 when the records were computerized the SSA was not notified of the death the individual was not employed Roostweb not only has the most frequently updated SSDI, but also has a downloadable equest form for the Social Security Application (known as the SS5). Current fees are also available there. Social Secuirty will also provide you with a listing of the individual's employers, addresses, and the income earned. s The form and requirements for searching can be found at SSA.

	Voting Records Voting records give wonderful insight into the political leanings f our ancestors. Sometimes we will be surprised! These records also help locate naturalization information. The most commonly found information on voting records will be: name country or state of birth race agemarital status length of residency in state, county, assembly & election districts native-born or naturalized citizen court of naturalization, if applicable address where last voted Voting records from presidential election years are the best for obtaining information on naturalization. Naturalized citizens were more likely to vote in presidential elections. Voting Records at the LDS The LDS has limited voting records. Their holdings: New York County Copy of Poll List: Election for the Representatives for the City and County of New York #1036082 item 1 NOTE: The LDS online catalog does not list the years covered on this microfilm. Copy of Poll List: Election for the Representatives from the City and County of New York 1761, 1768, 1769 #497705 Record of Naturalized Voters Registered 1872-1878 Surnames A-M 1872 #1435212 M-Z 1872, A-H 1873 #1435213 H-Z 1873, A-B 1874 #1435214 B-R 1874 #1435696 R-Z 1874, A-K 1875 #1435697 K-Z 1875, A-D 1876 #1435698 D-S 1876 #1255693 S-Z 1876, A-M 1877 #1255694 M-Z 1877, A-K 1878 #1255695 K-Z 1878 #1435699 Queens County Transcript of the Enrollment Books for the Enrollment of 1910, Made in the City of New York, the Borough of Queens: 1st & 2nd Assembly Districts #1759112 Voting Records at the Municipal Archives The Municipal Archives holds the following voting records: New York County (includes the Bronx): records of naturalized voters 1872-1878 and registers of voters 1872-1922 (some gaps) Queens County: registers of voters 1898-1948 No official form is needed to request a search of voting records at the Municipal Archives. Voting Records at the Board of Elections Board of Elections Bronx Borough Office 1780 Grand Concourse Bronx, NY 10457 212-299-9017 Voting records from 1897 to the present. Fee not verified. Board of Elections Brooklyn Borough Office 345 Adams St, 4th Fl Brooklyn, NY 11201 718-330-2250 Voting records from 1890 to the present. Fee is three dollars for one year/one address search. NOTE: The Brooklyn Borough Office is able to provide searches on all the boroughs. Board of Elections Manhattan Borough Office 200 Varick St, 10th Fl New York, NY 10014 212-886-3800 Voting records from 1916-1920 and 1923 to the present. Board of Elections Queens Borough Office 42-16 West St Long Island City, NY 11101 718-392-8989 Voting records from 1949 to the present. Online Resources The Longwood Genealogy Group has an online transcription of 1890 registered voters from Bath Beach and Bensonhurst, Brooklyn. The Brooklyn Information Page has a listing of the 1860 General Democratic Committee, 1892 Republican Committee list and 1892 Democratic Committee List. Arranged by ward. Correctional Institutions New York House of Refuge 1825-1935 The New York City House of Refuge was the first juvenile reformatory in the United States. Originally situated on various locations throughout Manhattan, it came to occupy Randalls Island in the East River. The New York State Archives (SARA) holds the following inmate records: Register of Inmate Admissions & Discharges 1859-1882 SARA Record Group A2087 NOTE: Arranged numerically by case history number. Inmate Admission Registers 1882-1932 SARA Record Group A2088 NOTE: Arranged numberically by case history number. Inmate Case Histories 1824-1935 SARA Record Group A2064 NOTE: Arranged chronologically by admission date. Information includes age, place of birth, criminal history, parents' names and addresses, description of home and parents' occupations (after 1878), conduct after discharge (after 1878), physical description (after 1907), parole and recommittal (after 1907). Daily Census of Inmates 1860-1935 SARA Record Group A2084 NOTE: Arranged chronologically. Girl's Division Daily Journals 1861-1866, 1873-1896 SARA Record Group A2056 NOTE: Arranged chronologically. Pupil Record Cards 1928-1935 SARA Record Group A2086 NOTE: Arranged numerically by inmate number. Register of Masters of Indentured Inmates 1825-1845, 1850-1903 SARA Record Group A2067 NOTE: Contains information on people to whom inmates were bound out. Indenture Agreements 1825-1904 SARA Record Group A2066 NOTE: Arranged chronologically by date of agreement. Register of Deferred Applications for Parole 1860-1891 SARA Record Group A2068 NOTE: Arranged alphabetically by surname. Parole Registers 1882-1933 SARA Record Group A2069 NOTE: Arranged chronologically by discharge date. Albion 1893-present In 1893, New York State opened the Western House of Refuge for Women at Albion. It was designed for women, ages 15-30, who had committed various misdemeanors. They offered their inmates academic, vocational and relgious training. There have been several name changes for this prison: 1923 - Albion 1931 - Institute for Mentally Defective Delinquent Women 1932 to present - Albion It is now a medium security prison, for women aged 16 years and up. It is general confinement and offers work release. Records on Albion at the New York State Archives: Inmate Case Files 1894-1968 SARA Record Group # 14610-78 Inmate Ledgers 1894-1948 SARA Record Group # B1255 NOTE: Includes information on family, social life, education & religion. Federal Census Schedules 1926-1931 SARA Record Group # B1281 Principal Keeper's Daily Journal of Infractions & Complaints 1938-1969 SARA Record Group # B0093 NOTE: Includes inmate name, infraction & punishment. Auburn 1817-present Auburn is the oldest correctional facility in the state. It opened in 1817 to help relieve the overcrowding at New York City's Newgate Prison. Auburn was known for its harsh treatment in the 19th century. It is a maximum security prison for males, receiving aged 16 and up for detention and aged 21 and up for transfer from other facilities. The women's prison at Auburn opened in 1893. Records for Auburn at the New York State Archives: Inmate Case Files 1935-1956 SARA Record Group # 14610-88D NOTE: Covers consecutive inmate numbers 46554 through 53395. Inmate Case Files (Classification Clinic) 1914-1950 SARA Record Group # 14610-77A NOTE: Covers consecutive inmate numbers 34063 through 48133. Includes medical histories and phsychological reports. Division of Parole 1918-1955 SARA Record Group # B0082 NOTE: Covers consecutive inmate numbers 26751 through 52654. Includes hearings, applications for parole and pre-parole reports. Case Files of Inmates Discharged by Death 1933-1963 SARA Record Group # B0029 NOTE: Information on those who died in prison. Inmate Records Cards 1915-1970 SARA Record Group # B1222 NOTE: Includes inmates' background history. Classification Board Inmate Records Cards 1930-1939 SARA Record Group # B1276 NOTE: Includes all phsychological records. Male Inmate Identification File 1921-1936 "Bertillon Ledgers" SARA Record Group # B0059 NOTE: Includes physical description of inmates. Registers of Indefinite and Definite Sentences 1897-1932 SARA Record Group # B0066 NOTE: Summary information on inmates including crime, residence and term of sentence. Registers of Male Inmates Received 1870-1953 SARA Record Group # B0067 NOTE: Gives physical description, crime, sentence, occupation and nativity. Registers of Male Inmates Discharged 1817-1949 SARA Record Group # B0068 NOTE: Detailed information on inmates' discharge: criminal history, sentencing, work & behavior during confinement. Register of Commutations 1889-1912 SARA Record Group # B0031 NOTE: Inmates who had their sentences commuted. Includes crime, sentence, date received, work assignments and date of discharge. Inmate Account Ledger 1873-1895 SARA Record Group # B1272 NOTE: Shows credits and debits of inmate cash accounts. Journal of Inmate Fines & Compensation 1917-1929 SARA Record Group # B1231 NOTE: Shows amount fined to inmates for infractions. Covers both Auburn and the State Prison for Women. Inmate Punishment Ledger 1873-1941 SARA Record Group # B1223 NOTE: Shows inmate offenses and punishments. Weekly Reports of Punishments Imposed 1934-1972 SARA Record Group # B1224 NOTE: Weekly reports listing inmates & disciplinary actions. Daily Punishment Reports 1836-1846 SARA Record Group # A0780 NOTE: Gives prison officer, inmate, date and nature of offense. Correspondence & Report File Relating to Inmate Escapes & Captures 1927-1934 SARA Record Group # B1225 NOTE: Correspondence, telegrams and general releases notifying police of inmate escapes. Physician's Office Files 1915-1968 SARA Record Group # B0052 NOTE: Medical records. Physician's Registers of Inmates Admitted 1900-1938 SARA Record Group # B0057 NOTE: Medical histories of inmates upon admittance. Physician's Registers of Inmates Discharged 1909-1948 SARA Record Group # B0051 NOTE: Health information upon release from prison. Psychological Evaluation Reports 1935-1942 SARA Record Group # B0065 NOTE: All psychological records. Psychological Examination Reports 1955-1962 SARA Record Group # B0010 NOTE: Includes IQ tests. Register of Deaths 1888-1937 SARA Record Group # B0056 The following records pertain to the Women's Prison at Auburn: Registers of Female Inmates Received 1893-1933 SARA Record Group # B0053 NOTE: Gives occupation, color, marital status, crime and sentence. Inmate Records Cards 1921-1933 SARA Record Group # B1273 NOTE: Includes information on family, background, crime, sentence and health. Female Inmates Identification Files 1909-1933 "Bertillon Ledgers" SARA Record Group # B0054 NOTE: Includes physical description of inmates. Register of Female Inmates Discharged 1893-1919 SARA Record Group # B0055 Register of Commutations for Female Inmates 1920-1930 SARA Record Group # B0060 NOTE: Includes crime, sentence, date received, work assignments and date of discharge. Division of Parole. Auburn Prison Female Inmates Case Files 1920-1930 SARA Record Group # B0050 NOTE: Includes applications for paroles & decisions. Bedford Hills 1901-present Bedford Hills is a maximum security prison for females aged 16 and up. It opened in 1901 to house female offenders guilty of misdemeanors, aged 16-30. They have undergone several changes: 1910 - name changed to New York State Reformatory 1920 - a separate division opened for Mentally Defective Women. This division housed women who tested for low intelligence. The thinking at the time was that low intelligence led to criminal behavior. 1932 - The inmates of the Mentally Defective division were sent to Albion. The prison changed its name to Westfield State Farm. 1970 - name changes to Bedford Hills Correctional Facility Inmate records at SARA: Inmate Case Files 1915-1930, 1955-1965 SARA Record Group 14610-77B NOTE: The files for 1915-1930 contain information on women examined at the Laboratory of Social Hygiene. Inmate Case Files 1940-1960 SARA Record Group 14610-88E NOTE: These files contain medical histories. Inmate Case Files 1957-1978 SARA Record Group 14610-91 Ledger of Miscellaneous Expenses & Appropriations SARA Record Group B1017 NOTE: These files contain information on inmate accounts. Receiving Blotters 1933-1952 SARA Record Group B1014 NOTE: Contains admissions information: family & social history, criminal history and physical characteristics. Register of Parole Applications 1945-1955 SARA Record Group B1016 NOTE: Includes name, inmate number, crime, date received, length of sentence. Receiving Blotters - Reform Division 1931-1952 SARA Record Group B1015 NOTE: Information includes physical characteristics, family, social and criminal history. Inmate Record Cards 1929-1940 SARA Record Group B1022 NOTE: Summary background information. Inmate Misbehavior Case Files 1964-1974 SARA Record Group B1011 NOTE: Includes details on infractions and punishments. Inmate Work Release Case Files 1973-1974 SARA Record Group B1010 NOTE: Information includes details on work performance and requests for funds. Clinton Located in Dannemora, Clinton County, the facility opened in 1845. It is a maximum security prison for males 21 years of age and older. Electrocutions were preformed at Clinton from 1895-1914. Deputy Warden & Deputy Superintendant Supervision Files 1964-1974 SARA Record Group B0121 NOTE: Includes punishment reports, roll calls of prison officers and cases before the parole board. Warden's Daily Journal 1904-1909, 1913-1913 SARA Record Group B0117 NOTE: Daily entries including name and number of inmates admitted, discharged and punished. Keeper's Time Book for Convict Labor 1849-1856 SARA Record Group B0106 NOTE: Record of labor at the prison's iron ore separator. Includes names, attendance and number of days worked. Inmate Case Files 1930-1956 SARA Record Group 14610-77 NOTE: Records for inmate numbers 16755 to 27620. Inmate Case Files 1920-1956 SARA Record Group 14610-91B NOTE: Records for inmate numbers 26656 to 34051. Pre-Parole Case Files 1967-1975 SARA Record Group B0122 NOTE: Records from the prison's Diagnostic & Treatment Center. Includes inmate records, staff reports, parole evaluation reports, certificates of parole and records of violation of parole. Inmate Admission Ledgers 1846, 1851-1866, 1926-1948 SARA Record Group B0098 NOTE: Inmate summary background information includes physical characteristics, family, education, religion, habits, residence, employment and criminal history. Alphabetical Register of Inmates 1905-1907 SARA Record Group B0142 NOTE: Includes name, number, company, cell number, date received, county where convicted, crime, minimum sentence, information on discharge or parole. Inmate Received Cards 1914-1975 SARA Record Group B0097 NOTE: Includes background information and disciplinary record. Daily Disciplinary Records 1895-1896, 1929-1946 SARA Record Group B0094 NOTE: Includes daily punishments, names of inmates, infractions and punishments given. Medical & Psychiatric Diagnostic Files 1934-1967 SARA Record Group B0123 NOTE: Includes blotters, medical history, psychiatric reports and pre-parole reports. Physician's Register of Inmates Admitted 1890-1918 SARA Record Group B0100 NOTE: Includes family, social and criminal background. Register of Surgical Cases 1897-1918 SARA Record Group B0101 NOTE: Hospital records including surgery performed and post-operative treatments. Physician's Daily Log of Inmates Received, Treated and Discharged 1898-1901 SARA Record Group B1249 Hospital Admission & Treatment Registers 1901-1911 SARA Record Group B0102 Register of Hospital Admissions for Tubercular Patients 1902-19003 SARA Record Group B0099 NOTE: Records of tubercular patients transferred to Clinton from other facilities. Online Resources Before the Needles has an online listing of New York State executions. Gives name, age, race, crime and method of execution. Let Us Print has an online listing of 1899 pardons and commuted sentences granted by Theodore Roosevelt. There is a fee required if you request documents. I would suggest you use this listing as a guide, and obtain the documents yourself. The Federal Bureau of Prisons has an online inmate locator. You can search by name, inmate number, INS number, FBI number or DCDC number. NOTE: This site is monitored. US GenNet has an online index of New York pardons, commutations and reprieves.